We collect, process and hold workforce data in order to provide our services effectively and for the local authority’s operational use.
We also use information to improve our services so that they are more appropriate to people’s requirements. We recognise that your personal information is important to you, and we take our responsibilities for ensuring that we collect and manage it proportionately, correctly and safely very seriously.
We collect and process the following information:
This list is not exhaustive, to access the current list of categories of information we process please see the complete guidance on the government website.
Children’s social work workforce census guidance (external website)
We process personal data for the following reasons:
We process special categories data for the following reasons:
We may collect information in the following ways:
The Department for Education (DfE) collects personal data from educational settings and local authorities via various statutory data collections. We are required to share information about our workforce with the Department for Education (DfE) for the purpose of those data collections, under Section 83 of the Children Act 1989.
We may also disclose your information to others, but only where this is necessary either to comply with our legal obligations or as permitted by Data Protection legislation. We would only ever provide data at an aggregated level which would not all be identified.
The reasons why we may share your data with other public bodies are as follows:
We will only disclose your sensitive or confidential information to a third party, if we are legally required to do so, or where we have good reason to believe that failing to share the information would put you or someone else at risk of harm.
We will not pass your personal information to external organisations for marketing or sales purposes or for any commercial use without your prior expressed consent.
The children's social work workforce census has retention schedules in place to ensure that information is only held for as long as it is needed. We will not keep your information for longer than is required to by law. Your information will be disposed of in a controlled and secure manner in accordance with the council’s Records Management and Data Quality Policy. The council’s IT security and confidentiality policies ensure that your information is protected, and accessed only by staff directly involved in your case.
For information on how long your information will be held visit the retention page.
The rights that you have depend upon the grounds upon which we collected your information. All of the rights you could have are outlined on the data protection rights page.
In most cases, people who have been involved with the children’s social work workforce census will be covered by the following rights:
To exercise any of your above rights, please visit the data protection rights pages for more information.
If you want to know more about how the council uses information, your rights or have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance; contact details are available on the general privacy information page. Alternatively, you can contact the Information Commissioner's Office (ICO). The ICO is the UK’s independent authority set up to uphold information rights in the public interest and they handle public concerns regarding organisations information rights practices.
Information Commissioner’s Office (external website)
We will continually review and update this privacy notice to reflect any changes in our services, feedback from customers, and to comply with any changes in the law. This privacy notice was last updated on 11 December 2020.
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